ISE Board Duties by Position
|Vice President||Treasurer||Student Representatives|
Typically the President-elect becomes the President, after serving the two-year term of President-elect. However, given the unique circumstances during the 2010-2012 term, we are soliciting nominations for this 2-year position.
The President is responsible for coordinating the Society’s business in consultation with the ISE Coordinator and other members of the Board. The President is responsible for supporting and working with the ISE Coordinator to draft the agenda and conduct the General Assembly at the biennial ISE Congress.
During the intervening period between biennial General Assemblies, the President conducts Society business with other officers and advisors via e-mail, phone and mail and is expected to participate in bi-monthly Board Meetings. Executive Board members commit to ongoing fundraising or collaborating with fundraising experts for core functions and development of the Society, and in support of Congress organizers. The President, President-elect, and Coordinator must be in excellent and regular communication via phone, internet, and fax at all times. The responsibilities of the President are detailed in Article 11.10 of the ISE Constitution.
The President-elect assists the President and takes an active role in the organization of the General Assembly and is expected to participate in bi-monthly Board Meetings. The President-elect also serves on the Financial Management committee, and commits to other aspects of fundraising or collaborating with fundraising experts for the Society and for the Congress organizers. The President-elect shall substitute for the President in the absence of the President. The President, President-elect, and Coordinator must be in excellent and regular communication via phone, internet, and fax at all times. The responsibilities of the President-elect are detailed in Article 11.11 of the ISE Constitution.
The Secretary is responsible for supporting and working with the ISE Coordinator in:
- Preparing the minutes of the Board meetings and of the General Assemblies, and distributing them to the Board in a timely fashion;
- Oversight, with ISE Coordinator, for all correspondence of the ISE;
- Assisting in all aspects of outreach and communications for the Society, including the ISE newsletter, funding proposal preparation, and website oversight, as appropriate; and
- Maintaining and developing the institutional memory of the ISE.
The Secretary will obtain a summary of congress registrants from the local organizers of the most recent ISE congress to include in the history of the Society. The Secretary must participate as a Board member in all general Board decisions and must be in excellent and regular communication with the Coordinator via phone, internet, and fax and is expected to participate in bi-monthly Board Meetings. Prior to the next ISE Congress, the Secretary must obtain a complete list of the membership from the Coordinator and create a Secretary’s Report for the Congress General Assembly including the following:
- Changes in membership over the term, by category;
- Important changes or additions to the ISE website, www.ethnobiology.net;
- Statement of notable correspondence received or sent;
- Report of key decisions minuted during interim meetings or consultations of the board.
The Secretary’s Report must be presented to the Ordinary General Assembly and provided to the Coordinator. The ISE Secretary must also substitute for the President and President-elect in the case that either are unable or prevented from meeting their commitments. The responsibilities of the Secretary are detailed in Article 11.12 of the ISE Constitution.
The Treasurer is responsible for overseeing and working with the ISE Coordinator in:
- Receiving, acknowledging and accounting for membership fees;
- Managing the ISE’s funds and payment of accounts;
- Oversight and reviewing budgets for the ISE, grant proposals and/or sub-committee activities;
- Serving on the Financial Management Committee, with the lead persons on any grants and the President-elect, to provide oversight for any grant-funded activities.
- Preparing the biennial financial report to the Ordinary General Assembly;
- Receiving and giving receipts for all legacies, donations, subscriptions or other monies bequeath, made, given or loaned to the ISE; and
- Assisting with all financial aspects of the Society and preparation of financial documents, as appropriate. This includes reviewing and signing off on financial reports prepared by the Coordinator.
The Treasurer will obtain a financial summary from the local organizers of the most recent ISE congress to include in the financial history of the Society. The Treasurer must participate as a Board member in all general Board decisions and is responsible for facilitating Board decisions on Society expenditures and financial matters. The Treasurer will take a leading role in strengthening the ISE’s financial security, including ideas for sustainable revenue-generation, and fundraising or collaborating with fundraising experts. The Treasurer will also lead on membership development and expansion of membership, including revisions of fee-scales and fee-waiver requests, with the help of the Coordinator and the Board. The Treasurer must be in excellent and regular communication with the Coordinator via phone, internet, and fax and is expected to participate in bi-monthly Board Meetings.
Prior to the next ISE Congress, the Treasurer will obtain an itemized summary of Society expenditures from the Coordinator and create a Treasurer’s Report for the Board Meeting and General Assembly that includes the following:
- Statement of bank account at beginning of term
- Expenditures (including banking and other fees)
- Statement of bank account at end of term
- Indication of accounts payable and accounts receivable (if any)
- Explain to the Board any significant deviations from the annual budgets.
The Treasurer’s Report must be presented to the Ordinary General Assembly, and provided to the Coordinator. The responsibilities of the Treasurer are detailed in Article 11.13 of the ISE Constitution.
Regional Representatives are seen as key networking and outreach agents for the Society, acting as a portal or communications liaison between ethnobiological organizations and/or practitioners in their region and the ISE Coordinator and Executive Board. The position of Regional Representative is intended to build upon the strengths and interests of each individual in ways that support and further the goals of the ISE. Examples of the activities for Regional Representatives include but are not limited to:
- assisting in maintaining and increasing the ISE membership base within their region,
- actively engaging student and young research scholars in their regions to become members of the ISE,
- helping with outreach to universities and other like-minded societies/organizations within their region,
- contacting grant making foundations in their region to enable the travel of participants from their region to the ISE Congresses,
- contributing articles to the ISE newsletter,
- contributing content for the ISE website, and
- initiating workshops, trainings, and/or regional conferences in their regions in between Congresses.
The ISE created the position of Student Representative in 2008 to increase our focus on issues of concern to students in ethnobiology and to help foster a ‘next generation’ of ISE leaders. The main role of this position is to keep the rest of the ISE Board in touch with a student’s perspective on topics under discussion, materials under development or issues being decided on. Broad participation and input in the bi-monthly Board Meetings (held via conference call) and in various subcommittee activities is encouraged. The position of Student Representative is intended to build upon the strengths and interests of the individual in ways that support and further the goals of the ISE. Examples of activities undertaken by Student Representatives include, but are not limited to:
- assisting in increasing the ISE membership base (with emphasis on students and emerging scholars and practitioners from Indigenous, local and traditional communities),
- helping with outreach to student groups at universities and other like-minded societies,
- assisting in development of workshops and training (with specific emphasis on programs for emerging ethnobiologists),
- participating in Board conference calls to keep the Board up to date about student concerns and goals related to ethnobiology, biocultural diversity and indigenous issues, and contributing articles to the ISE newsletter.